PRIVACY POLICY


Giving members the ability to fully control the privacy of their content is a core objective of The Glass Files. Your personal information is your personal property, and The Glass Files is a steward of that information.


At The Glass Files, we have very strong reasons to believe that the ability to control one's privacy on the Internet is an increasingly important priority, the mismanagement of which can have catastrophic consequences.


As a result, we've dedicated as many resources as we could muster to ensure that you will always retain full control over who you share your content with.


If you share an item of yours with a group (such as a family you're a part of), that item will be viewable by all members of that family, until you un-share the item.


In addition, the family host (the person paying for the Family account) and family historians (members of the family who manage family items and family members) will have the ability to share that item with the Community (viewable by other members of The Glass Files), or with the World (viewable by the public Internet).


But in all cases, you will be notified that an item you shared with a group, has been shared to a wider audience, and you will always be able to remove an item from any group, if you decide you want to.


We want you to share your items with whoever you want, because that's the ideal method for weaving your personal and family stories into the fabric of History - but we also strongly believe that it should be your decision, not ours!


Now for the legalese:


theglassfiles.com collects user and customer information to guarantee a high quality user experience on our web and mobile apps. We respect your privacy and are committed to maintaining and using this information responsibly.


This Privacy policy addresses the use and disclosure of personal information we collect from you. By using our software products, and therefore providing your information to us, you are accepting the practices described in this Privacy policy.




INFORMATION WE COLLECT ONLINE


GENERAL BROWSING INFORMATION


The Glass Files gathers navigational information during each visitor's use of our web and mobile apps. In the process of gathering navigational information, non-personally identifiable information (i.e. domain type, browser version, service provider and IP address) may be collected.


The navigational information tells us about the use of our software by visitors, including the areas of our sites that are most visited or the time of a last visit to a page on our sites. It also tells us about the technical efficiencies of our software and services (for example, the time it takes a user to connect to our software).


Behavioral data collected through the use of cookies will never be shared with a third party.


Despite us implementing the above security measures in our software, you should be aware that because of its public nature, 100% security will be never possible on the Internet.


PERSONAL INFORMATION


Our web and mobile apps will ask you to provide personal information when you register for a Personal account, create a Family account, create an Organization account, browse your accounts, process transactions, and when you sign up to our emailing list. We also collect your personal information when you enter a contest or participate in a survey.


Categories of information collected include name, member affiliation, email address, mailing address, telephone number, order information, and credit card information.


SECURITY STATEMENT


Our web and mobile apps employ firewall technology and secure socket layer (SSL) certificate authentication for all personal information, including credit card information. In addition, it is our policy not to send your credit card number via email. This is a practice we encourage you to adopt in all of your Internet activities.


USING PERSONAL INFORMATION WE COLLECT ONLINE


The Glass Files web and mobile apps use the personal information we collect from you to deliver products that you have ordered, to fulfill requests that you have created, to contact you or the product recipient(s) in the event of order or delivery difficulties, for verification purposes, to respond to your inquiries, and to deliver services and information about our products, including adding you to The Glass Files emailing list when you register and/or purchase a subscription.


We will use the information you provide when you sign up for The Glass Files emailing list to send you updates about The Glass Files products, promotions and events. In addition, we will use your name and email address provided during such registration, in all the ways described in this privacy statement.


THE GLASS JOURNAL NEWSLETTER


The Glass Journal newsletter allows you to receive exclusive information about special offers, historical events, opinion pieces, media events, new features and products, and news from The Glass Files as an organization.


If at any time you would like to stop future delivery of The Glass Files newsletters, please follow the unsubscribe instructions located at the bottom of each message. Asking to be removed from The Glass Files emailing list will not prevent you from receiving email communications relating to your usage of the apps, the administration of your account and subscriptions (if any), requests to participate in surveys about our products, or other operational email communications.


INFORMATION WE SHARE WITH THIRD PARTIES


We use third parties to help us provide services to you such as processing payments, monitoring site activity, ensuring information security, maintaining our database, and administering email communications.


If you make a purchase through our web and mobile apps, the information you provide will be added to a database.


The Glass Files may occasionally provide you with the opt-in opportunity to receive email messages from third parties. If you do opt in, we will share your email address with the specific third party you have opted-in with.


Even though we will do everything in our power to avoid being acquired by another corporate entity, there exists the possibility that The Glass Files could merge with, acquire, or be acquired by another corporate entity. If such an action occurs, some or all of the personal information collected about you would be shared with this entity, as well as retained by The Glass Files.


You should be aware that we may disclose specific information about you if required to do so by law, or based on our good faith belief that such disclosure is necessary to conform or comply with the law, or because it is necessary to protect the users of our web and mobile apps.


VISITORS FROM OUTSIDE THE USA


If you are visiting and using The Glass Files web and mobile apps from a location outside of the USA, all information you provide will be maintained on our web servers and/or internal systems located within the USA, and protected as noted in this Privacy policy.


PRIVACY OF CHILDREN ON OUR WEB SITES


The Glass Files web and mobile apps do not knowingly collect or maintain information provided by children under the age of 13.


If a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us at the contact information provided above. We will delete such information from our files as soon as reasonably practicable.


Federal, state and local laws regulating this topic include, but are not limited to:



For your convenience, our apps may contain links to other web sites and services. Links that appear on our apps should not be deemed to imply that we endorse or have any affiliation with the linked web sites and services.


The Glass Files is not responsible for the privacy practices or the content of linked web sites and services. We encourage you to review the specific privacy policies of each digital product you use.


UPDATES TO PRIVACY POLICY


Please visit this page to view material changes, if any, made within the last thirty (30) days with respect to categories of information collected by The Glass Files web and mobile apps or material changes in how we use the collected information.


Your continued use of our web and mobile apps after any changes to this policy are posted, will be considered acceptance of those changes.


If you have questions or concerns with respect to our Privacy policy, please contact us at services_legal@theglassfiles.com



This Privacy policy initially became effective September 1, 2016.

This Privacy policy was updated and became effective April 15, 2018.

This Privacy policy was updated and became effective July 2, 2022.


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